Wrike Pricing UK Explained 2026
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The Quirk That Costs More Than the User Minimums
If you have been to Wrike’s pricing page and come away feeling the headline figure was hiding something, you were right. The user minimums get written about — a sole trader cannot buy Team, a three-person team cannot buy Business — and both are true.
But the restriction that actually costs money is the one nobody mentions: Wrike sells licences in fixed blocks, not individual seats.
Up to 30 seats you buy in blocks of five. Between 30 and 100 it is blocks of ten, and above 100, blocks of twenty-five.
So a six-person team on Business cannot buy six seats. It buys ten. That is $250 a month instead of the $150 the per-user price implies — an effective $41.67 per person rather than $25, a 67% premium. Seven, eight or nine people, identical bill.
One more thing to settle before the tiers. Wrike publishes in US dollars, not pounds. The figures quoted as “£10” and “£25” in most UK write-ups are the dollar prices with the symbol changed. Add VAT and the real numbers are different again.
The Plans, in Dollars and Pounds
Five current tiers. Per user per month, in USD, before tax, on annual billing:
| Plan | USD | ~GBP ex VAT | ~GBP inc VAT | Seat range | Storage |
|---|---|---|---|---|---|
| Free | $0 | £0 | £0 | Unlimited | 2GB total |
| Team | $10 | £7.52 | £9.02 | 2–15 | 2GB per user |
| Business | $25 | £18.80 | £22.56 | 5–200 | 5GB per user |
| Pinnacle | Quote | — | — | Unlimited | 15GB per user |
| Apex | Quote | — | — | Unlimited | 50GB per user |
Sterling converts at roughly £1 = $1.33, the rate in late October 2026, with 20% UK VAT added — the published prices are stated before tax. If you are VAT registered it is recoverable input VAT, and it is worth asking whether Wrike will issue a reverse-charge invoice against your VAT number.
Billing is annual on Team and Business. There is no rolling monthly option on either, so headcount fluctuation is a real consideration.
One warning about figures you will find elsewhere. Several UK comparison sites still list a Professional plan at £7.50 and Business at £19. Professional is a retired plan — along with the old Business, Enterprise and Legacy Team — available only to existing customers. If you see those numbers, you are looking at plans you cannot buy.
Free: Generous on Users, Thin on Everything Else
Unlimited users, which sounds remarkable and is where the generosity stops.
Included: task and subtask management, board view, web, desktop and mobile apps, and 2GB of storage for the entire account — not per user.
Not included: automations (none at all), Gantt charts, time tracking, custom workflows, meaningful reporting, and integrations beyond the basics.
For a sole trader who wants a structured to-do list, it is passable. The moment you need client collaboration, time records for invoicing or any automated workflow, you are at the ceiling. And 2GB across a whole workspace is very tight if anyone shares files.
Best for: trialling the platform, or a very small team with genuinely basic needs.
Team: $10, and the 2-User Minimum
$10 per user per month — about £9.02 including VAT. Minimum 2 users, maximum 15.
A sole trader cannot buy one seat. You can, however, buy two and use one: $20 a month, roughly £18 including VAT, for Gantt charts and automations. Whether that is worth paying for a dormant seat is a judgement, but it is an option the “sole traders cannot use Wrike” framing obscures.
What Team adds over Free:
- Gantt charts with task dependencies — the main reason to be here
- 50 automations per user per month
- Integrations — Slack, Microsoft Teams, Google Drive, Dropbox and more
- Shareable dashboards and custom fields
- 2GB storage per user, a meaningful change from 2GB total
Fifty automations a month per user covers the routine work — status changes, assignments, due-date reminders — without needing an elaborate workflow map. It will not replace a dedicated automation platform, but for a small team it is enough.
Best for: teams of 2 to 15 wanting Gantt scheduling and integrations without a heavy platform.
Business: $25, and the 5-User Minimum
$25 per user per month — about £22.56 including VAT. Minimum 5 users, maximum 200.
A three-person agency wanting custom workflows and Salesforce cannot buy it, and the honest answer is that paying for two ghost seats to reach five rarely makes sense at that size.
What Business adds over Team:
- Custom item types and workflows
- Time tracking — for client billing and project costing
- Salesforce integration
- Resource management and workload charts
- 200 automations per user per month, four times Team’s allowance
- Advanced reporting
- 5GB storage per user, plus video processing allowance
The automation headroom is the genuine step change for an operations team with repeatable processes. Salesforce connectivity matters for sales-led businesses — project data and CRM talking without a third-party connector.
What Business Actually Costs, With the Block Rule
| Headcount | Seats you buy | USD/month | ~GBP/month inc VAT | ~GBP/year inc VAT |
|---|---|---|---|---|
| 5 | 5 | $125 | £113 | £1,353 |
| 6–9 | 10 | $250 | £226 | £2,707 |
| 10 | 10 | $250 | £226 | £2,707 |
| 15 | 15 | $375 | £338 | £4,060 |
| 20 | 20 | $500 | £451 | £5,414 |
Six people and ten people pay the same. If you are at six and not hiring soon, price alternatives properly before committing — you are paying £2,707 a year for four seats nobody uses.
One ambiguity worth resolving with Wrike: how the block rule interacts with Team’s 2-user minimum is not clear from published sources. Blocks of five and a minimum of two cannot both apply literally from the first seat, so ask for your actual headcount to be quoted rather than assuming.
Best for: teams of 5 to 200 — ideally landing on a multiple of five — needing custom workflows, time tracking and Salesforce.
If Time Tracking Is the Only Reason You Are Looking at Business
It often is, and it is a $15 per user jump for one capability.
Wrike Team at $10 plus a dedicated time tracker is worth pricing. Clockify Standard is $5.49 a seat and includes invoicing and billable rates, so about $15.49 against Business’s $25 — roughly £7 per user per month less, or £858 a year across ten people.
The cost is two systems and a reconciliation step. If you need custom workflows and Salesforce as well, Business earns itself regardless. Our Toggl Track for UK agencies and Clockify against Harvest guides cover that market.
Pinnacle and Apex
Both quote-only, aimed at larger organisations: advanced security controls, deeper analytics, tailored onboarding, dedicated account management and enterprise compliance.
They are the current top tiers. Enterprise is a retired plan name, as are Professional and Legacy Team, surviving only for existing customers.
If you are a UK small business, these almost certainly are not relevant — unless you are at the top of Business and finding it limiting, or data sovereignty is non-negotiable in your sector.
Add-Ons: Corrected
This is where total cost creeps, and the add-on list usually printed is out of date. The current set, as far as I can verify:
| Add-on | Available on | Price |
|---|---|---|
| Wrike Whiteboard | Business and above | $15/user/month list |
| Wrike Integrate | Business and above | Quote |
| Wrike Two-Way Sync | Business and above | Quote |
| Wrike Lock | Pinnacle only | Quote |
| Wrike Datahub | Pinnacle and Apex | Quote |
| AI Elite action pack | Business and above | Quote |
Three corrections to the version that circulates.
Wrike Lock is Pinnacle-only, not “Business and above”. If you are on Business and were counting on it for encryption key management, you are not eligible.
Wrike Whiteboard has a published price — $15 per user per month, about £13.53 including VAT. It is the only add-on with a list price, and it is substantial: adding it to Business takes you from $25 to $40 a user, which is a 60% increase.
Wrike Proof and Wrike Publish appear in older write-ups but I could not confirm either as a current add-on; the sources that list them also show retired plan names. Two-Way Sync, Datahub and the AI Elite action pack are current and usually omitted. If proofing matters to your team, ask specifically whether it is now bundled into a plan or sold separately.
Always get add-on pricing in writing alongside the base quote.
The User-Band Problem, in Plain Terms
The thing that catches people out, with the block rule included:
- Sole trader? Free only — or buy two Team seats at about £18 a month including VAT and use one
- 2 to 4 people? Free or Team. Business needs five
- 5 people? All three tiers, and five is a clean block
- 6 to 9 people? All three tiers, but Business bills you for ten seats — about £2,707 a year including VAT
- 10 to 15 people? Team is still available at the top end; Business bills in fives
- 16 to 200? Business, or Pinnacle and Apex if the requirements justify them
- Over 200? Business caps out. Custom plan
None of this is clear at a glance on the pricing page, and the block rule is nowhere on it. If you have built a business case around specific features, confirm your actual seat count and quote before you get attached.
UK-Specific Notes
No HMRC or Making Tax Digital connection. Wrike is project management, not finance, so you will run accounting software alongside it.
For precision on where MTD sits: MTD for VAT applies to your company if VAT registered, through compatible software. MTD for Income Tax does not apply to limited companies — it has applied since 6 April 2026 to sole traders and landlords above £50,000 of gross qualifying income, falling to £30,000 in April 2027 and £20,000 in April 2028. At five or more users you are most likely a company, so that regime is not yours. There is no MTD for Corporation Tax. Our guide to MTD for VAT against MTD for Income Tax sets out which applies.
Data protection. Wrike publishes GDPR documentation and offers EU data storage. As a UK business you are the controller for your team’s and clients’ data, so you need a data processing agreement, and if data leaves the UK you need a transfer mechanism — the UK International Data Transfer Agreement or the UK Addendum to the EU Standard Contractual Clauses. Ask which applies to the region your data sits in.
Billing currency. Published in USD before tax. Whether a UK customer can be billed in sterling I could not confirm — ask, and budget VAT either way.
FAQ
What does Wrike actually cost in pounds?
Team is $10 per user per month, about £9.02 including VAT. Business is $25, about £22.56. Those are conversions at $1.33 with 20% VAT added — Wrike publishes in dollars before tax, so the “£10 and £25” you will see elsewhere are dollar figures with the wrong symbol.
What is the seat-block rule?
Wrike sells licences in fixed blocks — five up to 30 seats, ten from 30 to 100, twenty-five above that. A six-person team on Business buys ten seats: $250 a month, not $150.
Can a sole trader use Wrike?
Not with one seat. The Free plan is open to you, or you can buy two Team seats for about £18 a month including VAT and use one. For most sole traders a purpose-built tool is a better fit — see our task managers for UK sole traders guide.
Can I pay monthly?
No. Team and Business are annual subscriptions. Use the free trial properly before committing twelve months.
Which plan has time tracking?
Business and above. If that is the only feature pulling you up a tier, Team plus a dedicated tracker is about £7 per user per month cheaper.
Is Wrike Lock available on Business?
No — Pinnacle only. This is commonly reported wrongly.
How much is Wrike Whiteboard?
$15 per user per month list price, about £13.53 including VAT, on Business and above. It is the only add-on with published pricing, and it increases a Business seat by 60%.
Why do some UK sites show £7.50?
They are quoting the retired Professional plan. Professional, the old Business, Enterprise and Legacy Team are closed to new customers.
Are there non-profit discounts?
Wrike has offered non-profit pricing, but it is not published, so UK-registered charities should ask directly about eligibility.
Does Wrike do Making Tax Digital?
No. It is project management software. MTD belongs to your accounting package.
Which Plan Should You Choose?
Free is worth a trial and too limited for a working team — no automations, no Gantt, 2GB for the whole account.
Team at $10 is the sweet spot for 2 to 15 people wanting Gantt charts and integrations. About £9 per user per month including VAT, and a sole trader can buy two seats for £18 if the scheduling is worth it.
Business at $25 is powerful, and three things decide whether it is sensible. The five-user minimum. The block rule, which makes six to nine people pay for ten — £2,707 a year including VAT. And whether time tracking is the only thing pulling you up from Team, in which case a cheaper combination exists.
Pinnacle and Apex are enterprise territory. Get a quote if you are there.
Before you buy anything, get three figures in writing: your actual seat count after the block rule, the VAT-inclusive total, and any add-on prices. The headline per-user figure is the least informative number on the page.
Our full Wrike review covers the features in depth, and our project management software guide covers the wider market.
Pricing and features correct at time of writing, published in US dollars before tax; sterling figures are illustrative conversions at $1.33 with 20% VAT added, and will move with the exchange rate. Seat-block rules, billing currency and add-on availability should be confirmed with Wrike before purchase. This article is general information, not tax or legal advice; confirm your VAT, MTD and data transfer position with HMRC, the ICO or a qualified adviser.